Account Admin

Account Management:

1.Select Ledger/Account Admin

2.You have four options:

Change an existing account

Add a new account

Remove an account

Create Account Groups

Change account:

To change an account, select the account and press "Change Account" at the bottom of the screen. In changing an account, you will be able to edit the account number, name and type

Add Account:

To add an account select "Add New Account". You will then enter the account number, name, description, type, group and opening date. Note: Not all fields are required. Asterisks mark required fields.

Remove Account:

To remove an account select "Remove Account". Then select "Yes" on the dialog box. Note: Not all accounts can be removed. Accounts that have had transactions posted to them cannot be removed but can be made inactive by selecting Change Account and unchecking the Active box

Creating Account Groups:

Grouping accounts is for when you wish to group together expenses, revenues, or even club accounts. By grouping, the reports generated will have subtotals for each account, and a total for the group all together.

1.Select the "Account Groups Tab"

2.Click on "Add New Group" fill in the description, (Note is optional), and pull accounts from the left side to the right column to include them in the group.

Refund Accounts:

1.Select "Refund Accounts" on the bottom of the screen

2.If allowing students to accumulate funds as credit on account, a Student Funds account (Trust type) needs to be created in Ledger>Account Admin and added here.

3.The Clearing Account is where Refund checks post to; generally an Accounts Payable type account.