Void Checks

Voiding Checks:

1.Select Checks/Write New Check from the Check Menu

2.Select “Find Check” on the bottom left of the page

3.Select the bank account that the check was charged to

4.Fill in as many fields as possible to narrow your search

1.Once you have selected the check you want to void, press “View Check”

2.Select “Void” found at the bottom of the screen to complete the process

3.After a check is voided, it is possible to change the void date on the check. Note: You cannot change the void date to a date prior than the day the check was written, and you cannot void it for a future date.

Note: Voiding a check does not remove the check completely from the system. The check will be listed on the detailed account report. However, the report will also list a "Canceled Check" that credits the account the voided amount. If the check has not been printed from the system, you can "Drop" the check, which removes it from the system completely. Dropping a check is accomplished through the same process as voiding a check but you will select "Drop" instead of "Void".

Unvoiding Checks

Can be accomplished using the Unvoid button on voided checks. Find the Voided Check by filtering for Voided Checks on the Transactions Report, and the Find Check button as explained above.

Voiding a Ruined Check (never entered into ASBWorks): Occasionally you will need to void a check that was ruined before it ever met the printer. Follow these steps:

1. Go to Write New Check

2. Select Handwritten check and type in the check number to be voided

3. Enter the date check is to be voided.

4. Choose a Vendor for Pay To the Order of. It can be your school, yourself or some sites create a VOID vendor specifically for this purpose.

5. Enter .01 in the Amount field

6. Choose an account on the Expenses tab and add that .01 line to the data grid then Save the check.

7. Click Previous button to find the check and use the Void button like normal. The .01 will end up as a wash in whatever account was chosen.

See also: Writing Checks and Print Checks